US Leave Policy
Leave Allocation
1. All interpreters are given 15 days of leave per calendar year. These 15 days can be used 60 days following an Interpreter's first scheduled interpreting shift.
· All leaves must be requested in Deputy with a minimum of 24-hour advance notice.
· Only your scheduled working days should be requested as leave in Deputy.
· If you are sick and have a doctor’s note, this note can be provided to excuse an absence. On days where a doctor’s note is provided an Interpreter will not have to use one of their 15 days allocated for the calendar year.
· Partial leaves do not count toward your 15 allotted days for the calendar year as some hours will be worked on that given day.
Disciplinary Action
Employees who fail to comply with the above guidelines or demonstrate a pattern of poor attendance each month may be subject to disciplinary action, as outlined below.
Extended Leaves
Please see our Extended Leave Policy on the Interpreter Portal. All requests for an extended leave must be submitted to 33UL@kellyservices.com 2 weeks in advance.
For additional information regarding our leave policy, you may reference the below document:
Unable to Work
Below are examples of what to do in the event that you are unable to work your scheduled shift:
Full Day Leave:
If you know in advance that you are not able to work a shift, please submit the leave on Deputy by following the below steps. (Keep in mind that by requesting the leave, you agree that you cannot work during this time.)
1. Go to deputy
2. Go Me
3. Go to Request Time off
4. Go to Leave and enter the dates that you want off. Select the box "All day." Please note you must select “Leave.” The unavailability feature is not supported in Deputy.
5. Select leave type “unpaid-leave”
6. Notified manager(s) “You can select: Ashley Campbell, Kaitlyn Root and Eva Carter”
7. Click “Add”
Notes: Partial leaves CANNOT be approved in Deputy.
Offer a shift:
If you are unable to work a shift during your first 60 days, or you have already used your allotted 15 days of leave please “offer” the shift(s) in Deputy, make sure that you are offering the shift by using the step below. *It is also important to note that those options are for urgent and unexpected matters. It is not meant to be used on a regular basis (i.e. weekly, monthly) and should only happen on rare occasions.
- Clicking on the shift the want to “offer”
- Click “Can’t work”
- “Offer” shift
Email 33ul@kellyservices.com indicating the reason why you have offered you shift. Please note if your shift is not picked up by another INT you do remain ultimately responsible for that shift and those hours.
After offering your shift, please be sure to email 33uL@kellyservices.com to let us know as well.
Arriving late or leaving in the middle of a shift:
For future references, in case you are in the middle of your shift or arrive late due to something unexpected happening, please note that you won’t be able to offer your shift or request a leave as you already started your shift or will start the shift mid-way.
If you ever have to arrive late or leave early, please proceed by adding a note in the comment section of your timesheet as follows: “(Date) log in/out OR extra break at (time) due to a (Reason).” The note would help with your adherence and would help the timesheet team to approve your entered hours. Please also email us at 33ul@kellyservices.com and let us know you will be noting your timesheet. This is so we can also enter a note in Deputy for you.
The comment box is right beside the submit button, before clocking out your timesheet.
Removing a Leave:
If you are suddenly able to work a shift where you were previously on leave, please email 33uL@kellyservices.com to have the leave removed. We do need 24-hour advance notice to remove any leaves. Once a leave is removed your set schedule will be added back to Deputy. If the leave placed was outlined on a doctor's note, we will need an updated note allowing you to return to work sooner signed by a practitioner.
